Office Manager and HR support

Essential Duties and Responsibilities: 

Responsible for the day-to-day smooth running of the office reception and performing various administration support tasks including support for the Leadership team. We also need someone to help us organize all the fun and interesting things in the office to make Dexcom an even better place to work.  

 

Reception/Office Admin  

Reception duties, greeting clients and visitors as required, handling reception phone line, booking taxi’s etc  

Coordinate and maintain office common areas including monitoring and maintaining adequate stationary/ kitchen supplies 

Central contact point for any office queries, issues or requests  

Handling all incoming and outgoing mail and courier parcels  

Order catering and lunches as required  

Ensuring all employees keep office to a good standard of cleanliness & tidiness 

Coordinating the meeting rooms including calendar booking system  

Working with our partner travel agent to coordinate travel bookings 

Initiate the payment process for invoices 

Support and coordination of office events and internal training courses  

Manage office P-card  

Supporting other functions as required on projects or tasks  

Preparation of all printed materials/folders for all training courses.  

Co-ordinating all logistics for training courses for MENA region, speakers, agendas and emailing all delegates to confirm all of these details.  

Working with our external partners in preparing and shipment of training materials 

Co-ordination (and some organisation of) of the Dexcom social calendar for office events  

 

Executive admin support  

Provide EA support for the Country Director and other members of the Leadership team as required  

Managing expenses  

Organising and communicating the ‘all employee’ country communications/meetings 

Scheduling and organizing Leadership team meetings  

Diary management tasks  

Develops and updates organizational Charts for Dexcom team.  

Creates and updates full detailed contact lists of the Dexcom employees, distributors, and agents. 

Updates HR files of Dexcom employees.  

 

 

 

Facilities  

Liaise with external contractors as required for office related issues  

Liaise with External PRO provider for all sponsorships visa renewal for employees  

Prepare for all new starts e.g. access cards and desk equipment  

Point of contact for Facilities team  

Support the space planning team: Weekly updates and making real time updates to the visual planner  

Appointed office safety officer- Fire marshal, office aider, organise office safety meetings, work with Global Health and Safety team.  

Order Ergonomic equipment when requested and approved  

Office first aider  

 

Required Qualifications:  

 Excellent interpersonal skills and verbal/written communication  

Well organised and good time management  

High level of confidentiality, integrity and reliability  

Fluent in English 

Professional and self-motivated  

High attention to detail  

Ability to multi-task  

Resourceful, works on own initiative with minimal supervision  

Proficient user of Microsoft Office applications (Word, Excel, Outlook. PowerPoint)  

 

Experience and Education Requirements:  

Highly experienced Office Administrator  

Qualification in a related field i.e. events management, office management   

 

Travel Required:  

0 – 10%