AUH – Finance and HR Assistant- Corporate Services (AA)

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Job Subcategory 1 

Corporate Services Support

Job Description (Roles and Responsibilities) 1 

The British Embassy Abu Dhabi has a vacancy for a Finance and HR Assistant with Corporate Services (CS) job grade AA on a fixed-term contract for two (2) years.

This role provides an opportunity to work as part of the UAE Corporate Services team.

The job holder will be working closely to consolidate and deliver the effective administration Process for Finance and HR related functions. Deliver excellent customer service to internal and external stakeholders in line with the Foreign, Commonwealth and Development Office (FCDO) financial policy and objectives and demonstrate the resilience in their work.

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Duties and responsibilities:

•  Collate VAT receipts and prepare submissions for quarterly refunds. Maintain department wise breakdown to have a clear division about each department VAT refunds due. Coordinate with Finance officer to charge the refunds to respective departments.
• Managing UAE Finance mailbox and automated tracker, assigning tasks to the concerned team member, regularly monitoring the mailbox/tracker and ensure that High priority emails are flagged to Finance Manager.
• Managing HR Mailbox and automated tracker, assigning tasks to the concerned team member, regularly monitoring the mailbox/tracker and ensure that High priority emails are flagged to HR Manager.
• Support and assistance on HR internal events and bank visits including manging necessary communication to all staff.
• Ownership of HR filling and updating database including maintenance of HR Masterlist database.
• Review of HR landing page, update all the relevant fields/sections.
• Support other members of the team as required and perform other related duties as required and assigned.

 The above list is not exhaustive, and the jobholder will be required to be flexible and take on other ad hoc tasks as required.

Key behaviours required:

•  Managing a Quality Service – Deliver service objectives with professional excellence, expertise, and efficiency, taking account of diverse customer needs.
• Delivering at Pace – Take responsibility for delivering timely and quality results with focus and drive.
• Working Together – Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources, and support.
• Communicating and Influencing – Communicate purpose and direction with clarity, integrity, and enthusiasm. Respect the needs, responses, and opinions of others.

Essential qualifications, skills and experience 1 

• Demonstrated ability and experience in an administrative support position.
• Computer and internet literate, with strong Microsoft Office applications skills (Word, Excel, PowerPoint, Outlook, and Teams) particularly MS Excel and familiarity with using Oracle-based programme (P2P).
• Excellent customer service skills.
• Demonstrated initiative, adaptability and the ability to work flexibly both in a small team and individually.
• Excellent organisational skills, including ability to organise and prioritise workloads, organise records, meet deadlines and maintain close attention to detail.
• Excellent communication skills in English, both written and verbal.
• Strong IT skills and literacy in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, and Teams).

Desirable qualifications, skills and experience 1 

• Previous finance /HR experience either in the public or private sector and exposure to requisitioning and receiving/ purchasing.
• Previous experience of working in the Gulf region.

Required behaviours 1 

Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together

Application deadline 1 

14 April 2024