Analyst – Tender & Cost

Key Roles & Responsibilities
●    Liaise with Senior Manager – Commercial/ as required to take receipt of tender documentation.
●    Review and acknowledge ITT documentation, distribute to relevant section and hold strategy/kick off Meeting.
●    Liaise with all concerned stakeholders to set up and maintain a tender folder (electronic and hard copy) utilising standard contents list from receipt to execution
●    Compile and manage all pre and post tender Client clarifications in relation to the tender submission with the assistance of all concerned stakeholders.
●    Collate, review, distribute and manage ITT’s and negotiate the best commercial value with lowest risk for inclusion in the tender submission including interfacing with other departments to develop scopes
●    Oversees all aspects of proposal preparation, ensuring quality, compelling bids are submitted in a timely manner.
●    Review all customer requirements to ensure that they are met in the proposal and collaborate with a wide variety of involved parties to include all necessary information within the proposals.
●    Compile and manage all pricing documentation and any other associated documentation required in line with the tendering process
●    Liaise with other departments to ensure all documentation required is contained within the tender submission
●    Negotiate with potential and current clients on behalf of their company in order to secure deals and implement pricing agreements between vendor and customer.
●    Assist with bid pricing and submit pricing suggestions for review and approval.
●    Highlight any major commercial, contractual or financial risks or issues relating to the tender submission with the relevant personnel to ensure optimum solution
●    Compile and manage all commercial and contractual qualifications for the tender submission and review all technical qualifications
●    Ensure tenders are well documented in a timely manner with appropriate level of detail, including full and accurate costs.
●    Assist the management team with historical data for the pricing strategy of the tender
●    Attend and participate in Client negotiation meetings as/if required and prepare and distribute minutes accordingly.
●    Review, execute and distribute all contractual documentation as required including obtaining all necessary approvals in line with the authorization matrix
●    Assist with facilitating any project bonds, guarantees and insurances required by main contract
●    Ensure proper handover of all relevant commercial and contractual documents between departments
●    Provide all commercial and contractual advice to the Tendering Team
●    Ensure proper handover of all tender documents between from Tendering to Operations project team in the event of Contract Award
●    Highlighting any major commercial or contractual risks or issues to the relevant Commercial/Project Managers and work with them to ensure optimum solution
●    Collect and archive documentation regarding the offer/order and records assumptions and decisions taken during the development process
●    Create standard process and tools to develop reuse solutions to improve productivity within team.
●    Perform other job-related duties as assigned

Qualifications

Education & Professional Qualification:
Bachelor’s degree
Professional Experience:
5 to 10 years experience in tender and Contract process
Geographic Experience:
N/A
Computer Skills:
Fully conversant with MS Office and web applications.
Language Skills:
•    Business Fluent in English – both written and spoken is required
•    Arabic a plus
Market/Industry/Functional Knowledge:
•    Good knowledge of marketing methods (market research, quantitative and qualitative analysis, pricing, advertising, channels, media, etc.)
•    Strong ability to define and develop processes.
•    Sound Project Management and Coordination Skills
•    Strong knowledge of related health, safety, security and environmental regulations
•    Good understanding of Quality Management Systems, such as ISO 9001
•    Understanding of project management practices
•    Knowledge of subsea operations (diving / ROV) is a plus
Others:
•    Pleasant personality
•    Good interpersonal and communication skills