Procurement Coordinator

Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.

JOB BRIEF

 

The incumbent compiles information and records to draw up purchase orders for procurement of materials from suppliers. They also work with vendors to ensure availability, supply, cost and other related activities are maximized to achieve Zahrawi’s goals.

Policies & Procedures:

§  Adhere to all Zahrawi Policies & Procedures as applicable.

Inventory Assessment:

§  Determine if the inventory quantities are sufficient for needs, order more material, when necessary, in coordination with the Sr. Procurement Coordinator.

 

Approvals:

§  Follow up with the Line Manager on approvals for any orders placed outside the agreement made with the vendor, as applicable.

§  Responsible for proper and effective business correspondence and communication.

 

Purchase Orders:

§  Update the price list based on new buying prices in coordination with the concerned departments to ensure accuracy.

§  Prepare various purchasing activity reports for demand planning and identifying progress/status reports on issued PO’s.

§  Coordinate all pre purchase order activities from the time the ORF is needed until PO Issuance.

§  Organize purchase orders, requisitions, and related documentation.

 

Advance Payments:

§  Initiate advance payments with the Finance Department.

 

Sales Orders:

§  Prepare Sales Orders and weekly reports for any upcoming delivery.

§  Ensure PO are issued immediately for all non-stock items for created sales orders.

 

Permits:

§  Apply FANR permits online for all upcoming items that will be delivered.

§  Obtain all necessary regulatory permits and arranging for inbound shipments to facilitate timely material movements.

External Coordination:

§  Prepare and review vendors order confirmation for accuracy & ensuring PO conditions are met.

§  Respond to the vendors about purchase order changes, cancellations and delays.

§  Coordinate all post purchase order activities until final receipt in the warehouse.

§  Investigate discrepancies and other customer satisfaction issues with vendors to assist the sales team in finding solution.

§  Follow up on the progress of PO’s with applicable vendors to obtain confirmation of deliveries.

§  Arrange the export of defective items (with the help of the Sales team) and the import of the items once fixed by the vendor.